8 Helpful Tools for Blog Planning & Scheduling

Blogger Love | Helpful Blog Planning Tools

Raise your hand if your sole job is blogging. No hands? Right – didn’t think so.

The truth is that most of us blog as a hobby or a side hustle. We are passionate about writing.  We want to share our experiences with the world.

Given that most of us are blogging on the side, staying organized and planning posts ahead of time is essential to sustain success. Good organization prevents burn out.

When you have very little free time, the thought of pre-planning can seem daunting but it doesn’t have to be. There are so many tools available to make the planning process easy to visualize and organize.

Please keep reading for a list of 8 helpful tools for blog planning and scheduling.

Free Tools | 4 Helpful Tools for Blog Planning 

If you’re not careful, blogging can get really expensive really quickly. Typical expenses can include buying a website domain, web hosting, e-courses (on everything from social media to SEO), content editing applications, equipment, paid social support etc. I don’t deny that these are valid expenses that may be well worth the money, but I would never encourage a new blogger to take on all of these financial burdens right at the start. As such, I’ve compiled a list of  some helpful tools for blog planning that can adapt to fit your blogging needs.

8 Helpful Tools for Blog Planning & Scheduling
Apple Calendar is a great free tool for keeping your blog calendar in sync

Apple or Google Calendar | Create a Visual Posting Schedule

Apple and Google Calendars are a great way to create and maintain a content calendar for tech-savvy bloggers who want the freedom to sync their calendars across multiple devices or create a schedule that can easily be shared and edited with other collaborators.

Both applications enable users to use helpful, color-coded labels based on the type of content being scheduled. Additionally, users can add notes, define launch times, and set reminders. This is a great option for visual thinkers who prefer tech-based apps for staying organized.

8 Helpful Tools for Blog Planning & Scheduling
Pre-plan your perfect Instagram feed with the Preview App

Preview Application| Plan out your Instagram Feed

I don’t think there is a platform that bloggers and content creators complain about more than Instagram because it takes a lot of time and effort to grow on this platform. I can’t promise that planning ahead will immediately attract thousands followers, but I can say with certainty that most social media platforms tend to reward people who consistently post and engage with others.

With functionality that allows users to edit and organize photos in a mock feed, The Preview App helps me to plan out my feed ahead of time. As a result of using this app, my content not only looks more cohesive (and aesthetically pleasing), but I’m able to post regularly without the stress of taking photos and writing clever captions on the fly.

8 Helpful Tools for Blog Planning & Scheduling
Ready to Take on 2019

Plain Notebook | Design Your Own Custom Planner

Before I purchased any planners, I used a regular notebook that I customized using Bullet Journaling techniques. This gave me the freedom to create a planner that was completely flexible to my needs. I encourage planning this way for free-spirited thinkers who may find traditional planners restrictive to creative thinking.

Helpful elements I outlined in my notebook included brainstorming pages, monthly content overviews, and monthly and daily calendars. However, this method is not without its drawbacks. Designing everything myself took up a lot of time that could have been spent planning or writing, AND I found this method ineffective for scheduling social posts.

WordPress | Pre-write & Schedule Blog Posts

If you have a blog on WordPress, then taking advantage of the Scheduling Tool should be a non-negotiable. I use this to maintain a regular posting schedule and upload time. For example, I pre-schedule every post to launch every Tuesday and Thursday @ 6:30 AM EST (New York Time). Posting on consistent times and days enables others to easily follow along with your content because they’ll know when to expect your latest post.

Paid Tools | 4 Helpful Tools for Blog Planning

Although I wouldn’t encourage a new blogger to subscribe to a ton of paid services, I don’t discredit their value in helping content creators to stay organized and grow their brand. The below are tools that I’m already using or that I’m considering testing via a free-trial.

8 Helpful Tools for Blog Planning & Scheduling
The Content Planner

The Content Planner | Visually map out your content 

I purchased this rather expensive Content Planner after seeing a fellow blogger on Instagram posting about it. Due to the high price tag, I feel extra AF recommending this, but I love it. Not only is this planner super cute, but it does a great job in helping me to plan out all of my blog and social content in an easy to follow way.

The planner comes with a set of fun stickers meant to spice up your planner, as well as some decorative paper clips. Also, the planner includes helpful holiday lists and micro-moments to look out for each month. If you struggle to think of cohesive content themes for each month, then this is a great planner to help you get the creative juices flowing. Furthermore, this planner encourages you to think beyond just scheduling posts. At the start of each month, I’m able to write down my to-do lists and major goals.

Finally, the company’s founder sends out free email challenges aimed at helping you reach your content planning goals.

My one complaint with this is the pre-set monthly social trackers since they don’t have a slot specifically for blog follows or views, or Twitter. I just keep track of these by writing in the lines allocated to email or to YouTube.

This planner sells for $59.99 USD.

CREATE Blog and Editorial Planner | Visually map out your content 

I contemplated picking up the CREATE Blog Planner after reading the rave reviews on Amazon and reading the free online preview. This planner goes above and beyond a traditional content planner because it provides tangible tips for growing your blog and setting attainable goals. This planner is particularly great for anyone who wants to turn their blog into a source of income because it takes you through step-by-step stages for creating a blog with a solid foundation on earning money for blogging.

This planner sells for $14.95 USD.

EDIT: After writing this post, I purchased this LOL!

Hootsuite | Schedule Social Posts

Social media can be overwhelming because there are so many platforms that we are encouraged to be active on. Hootsuite is a social media management and scheduling platform that enables users to pre-plan posts across three or more platforms. Additionally, the platform provides analytics into how your posts are performing.

If you’re finding yourself tapped out trying to organically promote your content across too many social platforms, then Hootsuite may be right for you.

Monthly plans start at $29.99 USD.

Tailwind | Schedule Pinterest Posts

Honestly, I feel like I can’t escape Tailwind because every blogger raves about how this platform has skyrocketed their growth on Pinterest. While I have yet to try this application, I intend to start my free trial this month. Since this trial doesn’t expire after a certain number of days, but rather a certain number of posts, I feel like this will give me the time necessary to play around with the tool’s features.

Monthly plans start at $9.99 USD.

Final Thoughts on the 8 Helpful Tools for Blog Planning

Although I find it the helpful to maintain a consistent blog posting schedule, not everyone may need to keep a schedule. Bloggers posting only for fun, may decide to be more free spirited.

Ultimately, creating a sustainable blog post cadence is up to you. These 8 helpful tools for blog planning can make it easier to find a cadence that works for you!

Let’s connect on social media: Instagram | Twitter | Pinterest  | Bloglovin’

8 Helpful Tools for Blog Planning & Scheduling

Did you enjoy these helpful tools for blog planning? Consider reading more of my posts sharing blog tips. Check out this post for top Twitter Tips and How to Write a Kickass Blog Post.

Have you tried any of these helpful blog planning tools to stay organized? Or are there other tools or methods that you use? Please let me know in the comments below.

26 thoughts on “8 Helpful Tools for Blog Planning & Scheduling

  1. I’ve not tried any of these, LP, and now I want to explore! I think it’s pretty obvious I am free wheeling everything over here except I do have a tight posting schedule! ♥️ Thanks for the informative post!

    1. OMG – I’m actually shocked you don’t do any planning since you have your set posts (like Can’t Wait For Wednesdays and First Line Fridays). Your posting cadence is serious goals!!

      1. Wait, I don’t think I worded that well. I do lots of planning, but I don’t use any apps. I use a paper planner ( 😂)- Erin Condren, but still! Yes, I write those posts in advance, sometimes up to six weeks in advance based on my review schedule that’s also in my calendar with all the blog tours, pub dates, instagram posts, etc. And thank you! ♥️

    1. Thank you so much for reading, Freddy! <3 I'm glad that you found some of these tips helpful – using a calendar really makes it easier to plan ahead. I feel the same way about Instagram not producing a lot of followers, but I do see that posts that tie to my blog posts do drive some blog traffic.

  2. I just started using planning apps and programs recently and it has changed my life! Thanks for sharing these because I am always on the look out for more!

  3. I’m not so good at planning to be honest. It’s something I need to to do more of as I’ve always got so much on the go! I use Planoly for planning Instagram but only the free version and you only get about 10 uploads free each month. I might have to look at Preview and see how it compares! Thanks for sharing lovely. x

    Samantha | https://thebeautyspyglass.com

  4. Hey there beauty!
    I like to use Buffer. I wanted to use Tailwind for Pinterest BUT it won’t work with my Android. It’s only for Apple. But I was already thinking about a calendar of some sort to plan out my blogs. I want to get ahead of schedule like before. But I have ALOT of catching up to do! Lol!
    Christine XX

  5. I’ve got a tonne of notebooks, but I feel like I really need that content planner!! One thing I love for planning my insta and Pinterest posts is tailwind. It’s been such a lifesaver and I can organise so many posts ahead of time!

  6. wow this is the most helpful blog post possibly ever?? as someone still just starting out, it’s definitely hard to juggle everything from posting times to maintaining a social media presence (let alone aesthetic), so I will definitely be giving some of these tools a try. also why have I still not purchased a bullet journal??? thanks for sharing 🙂

    1. Aw thank you so much for this kind comment! <3 You're site looks so professional so I'm shocked to hear that you are just starting out!!

      Also, if you're unsure about buying a bullet journal, there are tons of free templates online to help you get started, too!

  7. Some of those tools that you have mentioned are really helpful for scheduling contents such as blogs and social media posts. So, even if you have accounts on different social media platforms, you will still be able to manage it.

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